Below we will inform you about the processing of your personal data in connection with your application.
- Responsible body
Responsible for the processing of your personal data is:
POLAS GmbH, Kaiserleistr. 41 – 43, 63067 Offenbach
You can reach our data protection officer at the above postal address, with the addition "To the data protection officer" or at the following email address: dpo@wiehl.legal
We process your data under joint responsibility pursuant to Art. 26 GDPR with Snowflake Ventures GmbH, Tiefenbachstraße 18, 90552 Röthenbach an der Pegnitz. The essentials of the agreement on joint responsibility pursuant to Art. 26 GDPR can also be found at the following link:
- Data processing
We process all personal data we receive from you as part of the application process. This includes master data (such as name, address, telephone numbers and email address, gender, date of birth, marital status, etc.), data about your educational background, data about your previous employment, data about your non-professional interests, your application photo, your salary expectations, and other data that you voluntarily provide to us.
- Purposes and legal bases of data processing
We process your data for our own purposes in accordance with the provisions of the European General Data Protection Regulation (GDPR) and the Federal Data Protection Act (BDSG).
Art. 88 GDPR, Section 26 (1) BDSG forms the basis for the processing of data for decisions on the establishment, establishment, and implementation of employment relationships. In addition, the relevant legal basis for processing for the initiation of contractual relationships is Art. 6 (1) (b) GDPR, for the protection of legitimate interests Art. 6 (1) (f) GDPR, or based on consent Art. 6 (1) (a) GDPR, if you provide such consent. The legal basis for reimbursement of expenses is Art. 6 (1) (c) and (f) GDPR.
A legitimate interest exists, for example, in the following cases:
Once an employment contract has been concluded, data is stored in the data subject's personnel file. This data then serves as a basis for the data subject's future professional development (e.g., identifying training and development opportunities/needs, promotion opportunities based on existing qualifications, etc.).
Once an employment contract has been concluded, the data will also be stored in the personnel file of the person concerned to monitor for misuse.
In addition, we have a legitimate interest in checking whether your profile might be suitable for other positions in other companies within our group in order to request that your application be forwarded or used for this position.
- Categories of recipients of personal data
Within our company or in the company with which we process the data under joint responsibility, only those departments entrusted with preparing and conducting the application process will receive your data. These are the employees in the human resources department and in the specialist departments in which a position is to be filled, the management and potential superiors. Service providers employed by us and acting on our behalf (so-called processors, cf. Art. 28 GDPR) may also process data for these purposes. Service providers are used to host our website, our emails and our contacts and calendars, to provide SaaS services, to provide the applicant contact form on the website, to manage applicant and employee data, accounting service providers, payroll service providers and document destruction service providers .
If your application is of interest to another company in our group without you having applied there, we will ask you whether we may forward your application to that company.
- Duration of data storage
As a general rule, we delete or anonymize your data as soon as it is no longer required for the purposes stated above, unless temporary storage is still necessary. We process and store your personal data for the duration of the application process. If the application procedure leads to employment, your data will be transferred to your personnel file and stored there for the duration of the employment relationship. If the application does not lead to an employment contract, the data will be deleted or anonymized no later than six months after receipt of the rejection. This does not apply if the processing and storage of your personal data is necessary to assert, exercise, or defend legal claims.
In individual cases, certain data may be stored for longer periods (e.g., travel expense reports). The storage period is then determined by the statutory retention periods, for example, under the Tax Code (6 years) or the Commercial Code (10 years). Finally, the storage period is also determined by the statutory limitation periods, which are usually three years.
If you have not been hired but your application is still of interest to us, we will ask you whether we may keep your application on file for future vacancies.
- Transfer to third countries
Data from the application process will not be transferred to third countries.
- Rights of those affected
Within the framework of the applicable legal provisions, you have the right at any time to obtain free information about your stored personal data, its origin and recipient and the purpose of the data processing and, if applicable, a right to correct, block or delete this data. You may also have the right to restrict the processing of your data and the right to have the data you have provided released or transmitted in a structured, common and machine-readable format. If you have given us your consent to process personal data for specific purposes, you can revoke your consent at any time with effect for the future. If we process your data to protect legitimate interests, you can object to this processing for reasons arising from your particular situation. You also have the right to contact a data protection supervisory authority and lodge a complaint.
- No obligation to provide data
There is no legal or contractual obligation to provide data. As part of your application, you should only provide the personal data necessary to process and process your application.
